Privacy Policy

Introduction

Ptarmigan Land (and other associated group companies1) is one of the UK’s leading land promotion companies.  We are committed to protecting the privacy of your personal data and we summarise here our policies regarding the collection, use and transfer of your personal data, the security measures we employ to protect such data and your rights and choices with regard to access or use of such data.

Personal Data

We collect a limited amount of personal data in order to provide our services. This data is processed on the lawful basis of legitimate interest and is stored in a secure, proprietary and highly confidential database accessible only by Directors and employees.  We hold personal information provided by investors, employees, landowners and third party suppliers to ensure we comply with regulations and are able to carry out our services.  The personal information we hold varies depending on whether an individual is an investor, employee, landowner or third party supplier however, if required, the information can include contact details, bank account details, address details and date of birth information.

Use and Processing of Personal Data

By choosing to provide Ptarmigan Land with your personal information you indicate your willingness for us to contact you and use your information to carry out our services.

The purpose for which we use and process your information (excluding sensitive personal data) and the legal basis on which we carry out each type of processing is explained below.

Purposes for which we will process the information Legal Basis for the processing
To provide you with information and services that you request from us. It is in our legitimate interests to respond to your queries and provide any information requested in order to generate and develop business. To ensure we offer a good and responsive service, we consider this use to be proportionate and will not be prejudicial or detrimental to you.
To send you alerts, newsletters, bulletins, announcements, and other communications concerning FW, legal developments or notifications we believe may be of interest to you. It is in our legitimate interests to market our services. We consider this use to be proportionate and will not be prejudicial or detrimental to you.

You can always opt-out of receiving direct marketing-related email communications or text messages by following the unsubscribe link.

To invite you to seminars, events, or other functions we believe may be of interest to you. It is in our legitimate interests to market our services. We consider this use to be proportionate and will not be prejudicial or detrimental to you.

You can always opt-out of receiving direct marketing-related email communications or text messages by following the unsubscribe link.

To enforce the terms and conditions and any contracts entered into with you. It is in our legitimate interests to enforce our terms and conditions of service. We consider this use to be necessary for our legitimate interests and proportionate.
To send you information regarding changes to our policies, other terms and conditions and other administrative information. It is in our legitimate interests to ensure that any changes to our policies and other terms are communicated to you. We consider this use to be necessary for our legitimate interests and will not be prejudicial or detrimental to you.

We do not transfer your personal data outside the UK or the European Economic Area (EEA).

Data Security and Integrity

We use our best efforts to ensure that data is accurate, complete, current and reliable for its intended use. We use appropriate technical and organisational measures and safeguards to help protect your personal data from unauthorised access, misuse, alteration or loss. Our internal policies and procedures are designed to help ensure we safeguard the privacy and accuracy of all data we collect or process. To the extent that we disclose personal data to clients or third parties, we will request that they properly protect the security and confidentiality of such information and otherwise process such data in accordance with applicable law.

How Long We Keep your Data

Your personal data will not be kept for longer than is necessary for the purposes for which it was collected and processed and for the purposes of satisfying any legal, accounting, or reporting requirements.

Generally we will keep your personal data for no longer than 10 years after which it will be destroyed if it is no longer required for the purpose(s) for which it was obtained.

Your Rights

You have the right to obtain access to your personal data; to have it updated or corrected if it is inaccurate or incomplete; to request that we restrict its processing or remove your data entirely from our system. When asked to remove a record from our database, Ptarmgian Land will retain minimal information to ensure we do not contact you or collect such information again or to keep a record of any information disclosed to our clients.

If you don’t wish us to hold any data on you or would prefer that we do not contact you for any reason, please contact us at accounts@ptarmiganland.com.

Complaints

If you have any questions or complaints regarding our Privacy Policy or practices, please contact us at accounts@ptarmiganland.com.

You have the right to make a complaint at any time with a supervisory authority, in particular in the EU (or EEA) state where you work, normally live or where any alleged infringement of data protection laws occurred.

The supervisory authority in the UK is ICO who can be contacted at https://ico.org.uk or telephone on 0303 123 1113.

Changes to the Privacy Policy

Ptarmigan Land reserves the right to modify or amend the Privacy Policy at any time and for any reason, as permitted by applicable law. If there are material changes to the Privacy Policy, we will post those changes here.

This policy was last updated on 17 May 2018.

1 Ptarmigan Land Ltd (registered number 06402698), Ptarmigan Planning Ltd (07715179), Ptarmigan Planning 4 Ltd (09649923), Ptarmigan Asset Management Ltd (07974994), Ptarmigan Asset Management 2012 LLP (OC371322), Ptarmigan AM 4 Ltd (09840453), Ptarmigan Group Services Ltd (09584226), all with subsidiaries and associated companies.